Use this template after a home tour to preserve the details your buyer may need later. Start with their priorities, separate observations from claims, and finish with unanswered questions. Each step includes a filled fictional example beside the blank prompts. The examples are invented to teach the format, not drawn from a listing, customer report, or completed AI trial.
What should a buyer’s agent showing report include?
Include the property and visit date, buyer priorities, a short recap, room observations, buyer reactions, attributed claims, and open questions with a follow-up owner. Preserve uncertainty and review the report before sharing. The template below is free to print or download as editable text, without an account.
1. Identify the visit
Property: ____________________ Visit date and time: ____________________
Prepared by: ____________________
Buyer priorities discussed for this visit: ____________________
2. Write a short recap
In two or three sentences, describe the most relevant trade-offs for this buyer. Avoid repeating the listing description. If a priority was not assessed, say so.
What stood out: ____________________
Main trade-off: ____________________
Not assessed during this visit: ____________________
3. Separate what you know
Use these four prompts to avoid turning an impression or someone else’s statement into an established fact.
Observed during our visit: ____________________
Buyer reaction or preference: ____________________
Reported by someone else — identify who: ____________________
Not yet verified / evidence needed: ____________________
4. Keep room notes relevant
For each useful space, record the room name, an observation, and the related photo or note reference. Leave out repetitive descriptions that do not help the buyer compare homes.
Space / observation / evidence reference: ____________________
Concern or limitation of the observation: ____________________
5. Agree the next steps
Turn uncertainty into a specific question rather than a confident conclusion.
Question: ____________________
Who will follow up: ____________________
When to revisit it: ____________________
Agent review completed: ____________________
How to use this showing template
Complete it while the visit is fresh, review it for accuracy, and share the relevant recap with your buyer. Bring it back when comparing the shortlist. This is a visit record, not a home inspection, valuation, or verification of a property’s condition.
Useful answers
Before your next showing
Is a showing report the same as seller feedback?
In this template, a showing report is a private recap for the buyer: what they noticed, what mattered to them, and what needs checking. Seller feedback has a different audience. Do not copy a buyer’s private concerns or negotiating intentions into feedback for a seller without discussing what should be shared.
Can I edit this template in Word or Google Docs?
Yes. Download the editable text file, then open or paste its contents into your document editor. The download is plain text, not a preformatted Word document. You can also use Print or save as PDF on this page.
Does a completed showing report replace an inspection?
No. A showing report preserves visit notes and buyer reactions. It does not independently assess building systems, diagnose defects, establish market value, or replace a professional inspection or appraisal.